Nonprofits often receive what’s known as a “pass-through payment.” Pass-through payments or funds are gifts that are spoken for. The organization receives funds expecting to be passed on to particular recipients or used for certain programs. To keep things running smoothly, the team must always know how much of their cash flow is restricted versus what’s currently available.
The center was using class tracking for PnL reporting. While that would seem to make sense for keeping up with diverse funding sources, they ended up with a spreadsheet with 50 classes – not easy to work with. The PnL was simply too large to be useful for decision-making.
What was worse, the Audit & Finance Committee couldn’t easily tell from reports how much of the money in their accounts was earmarked for designated purposes. They often found themselves asking, “How much cash is truly ours to spend vs already committed based on grant guidelines”? And figuring it out meant hours of tedious calculations.
Like all nonprofits, Dallas Entrepreneur Center exists to fulfill a larger mission – but accounting stress was getting in the way.